Undersecretaries Helper Secretaries Bureau and Solution Directors Regional Administrators Facilities Unit Superintendents Open Public Basic and Supplementary Educational Institutions Mind All Others Concerned

1. The division of studies (DepEd) issues the encased recommendations regarding the Transfer of Learners’ University information, which determines standard systems and methods regarding the need, and discharge of learners’ type 137 (lasting track record) and version 138 (Report Card) in every general public institutions all over the country.

2. This strategy will make sure the clean and productive asking for and issuing of learners’ class lists without inconveniencing the learners and mother.

3. All DepEd ordering and other related issuances, rules and regulations, and arrangements, and those are irreconcilable with this coverage, become hereby repealed, rescinded, or improved accordingly.



I. Rationale

There’s two basic class data that visually show the learner’s shape and educational and extra-curricular standings: version 137, known as the everlasting track record, which contains the learner’s member profile and old scholastic report, and kind 138 as well as the review cards which shows the academic capabilities of a learner in specific school seasons. DepEd Purchase Number 8, s. 2015, the class room analysis strategy, furnished the principles in the know-how become contained in types 137 and 138.

Form 138 is granted to levels 1 to 10 learners every grading years while marks 11 to 12 will get they every end term. After the college season, version 138 was a required data for a learner enrolling to a higher mark levels like it also show the learner’s advertising standing. However, school regulators request for the release of Form 137 of Grades 1 to 12 students just who exchange to some other college or changeover from elementary to alternate.

From inside the lack of specified practices, the entire process of requesting and releasing of certified college records of students may differ per faculty. This insurance policy shall develop the procedures for implemented by the class in dealing with the learner’s college information as soon as learners enroll, transfer educational institutions, and request pertinent papers other related purposes.

Two. Setting associated with Rules

This arrange will establish standard functions and protocols for the inquire and release of learners’ version 137 (Permanent history) and type 138 (document cards) overall classes and Schools department Offices (SDOs) nationwide.

III. Definition of Terms

  1. Form 137 (long-lasting Record) – long lasting faculty student history display the historic scholastic and co-curricular record for the learner
  2. Type 138 (review credit) – paper displaying the scholastic performance of a student in confirmed school yr
  3. Obtaining college – the college asking for the lasting registers of a moving learner
  4. Coming Faculty – the college delivering the long lasting record of a transferring learner

IV. Insurance Policy Statement

The office hereby build the normal systems and methodologies in seeking and launching of learner’s faculty data. This device follows the DepEd’s sight, quest and basic prices and signs up for the maxims of:

a. totally free, high quality fundamental studies;

b. Clearness and accountability;

c. Accessibility and prompt launch of students’ college data; and

d. Security and privacy of students’ registers.

Tips on Learner’s Class Record

This insurance outlines the typical practices in transport of learners’ class files. This insurance policy details the tasks in seeking the long-lasting university documents (version 137) for a proficient move of reports without inconveniencing the mother and father and/or students.

So that https://besthookupwebsites.org/artist-dating-sites/ the successful launch and transport of learners’ class reports, here shall be noticed:

a. The pass of documents of students needs to be made simple and rapid without encumbering the learners and people. However, this absolutely will perhaps not jeopardize the confidentiality and safety of university reports.

b. obtaining education shall secure all Permanent registers (kind 137) almost all incoming learners prior to the end of fundamental grading course. For transferred-in students during the faculty spring, pass of information will probably be guaranteed thirty day period (30) from first day of school work.

c. students and/or the company’s mom or guardian are not allowed to hand-carry the lasting registers (type 137) toward the obtaining college.

d. In case of unavailability of kind 137 as a result of circumstance beyond all of our controls, the review on advertisements (class Form 5) may be used as alternative, you’ll find at the universities department Office (SDO).

age. The student Help and advice technique (LIS) shall be put as program when you look at the request and release of learner faculty record; hence the deal shall strictly be from the acquiring and originating universities merely.

The subsequent processes is implemented to assist in the need and launch procedure:

A. School-to-School Move of Version 137

The majority of business on transport of learner’s faculty record normally take place during enrolment period and following your opening of courses. To assist in the soft and fast pass of files, the flowchart below portrays the process of consult and release of learners’ Form 137between the receiving school and originating faculty;

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